The more collaboration that your projects require the more assertive (not passive, aggressive or passive-aggressive!) and intentional your communication should be.
Every member in the team needs to take the initiative to communicate. When a team is not actively communicating, their work is at stake. It’s important for everyone to learn how to communicate effectively in order to work effectively.
A good speaker is a good listener. Learning how to communicate more effectively also means taking more notice. It’s important to begin and end any form of communication with listening. This doesn’t mean you should ask an endless string of questions, but we are sure that you’re taking the time to truly understand what other people are saying and what they mean.
Good listening skills will help you engage in communication regarding what the other person is speaking about. Avoid the impulse to listen only for the end of their sentence so that you can blurt out the ideas. Do not interrupt or talk over other people. This will leave other people feeling discounted, unheard and may lead to phenomenal misunderstandings.
Also, get feedback from others to make sure that you were understood.
Say what you mean.
Is your intention to place blame? Or, get to the bottom of an issue? Chances are, you want information about what is working and what isn’t working. However, you may be using language that feels critical and seems like a verbal attack. This will hurt relationships within your team and leave you completely uninformed.
Work situations can get emotional, which will influence your clarity. Stay on topic, use the correct words and enunciate. If you’re not sure of the meaning of a word, don’t use it. When you use the wrong words, you will not be understood and people will doubt your competency over time.
Avoid mixed messages. If you need more time to complete a thought before communicating about your ideas, take it. Schedule a time for your conversation later in the day or week. Make eye contact – conveys truth and honor – and use intentional gestures. You can send the wrong message through body language or tone, which defeats the purpose of your attempt to communicate. This is especially important when discussing anything emotional.
There are some additional tactics that you can practice within conversations or on your own:
Slow down – don’t speak to respond too quickly.
Speak clearly and don’t mumble.
Use appropriate volume.
Write things down.
Close the loop – is the conversation finished?
Good teamwork starts with a shared understanding of its importance. Communication bridges teams together and needs to be practiced to ensure a team is working effectively and efficiently.