In a follow up to last week’s post on Kaizen for team building, this week we’ll delve a little deeper into the philosophy.
This week’s tip for team success is to keep the workplace spick and span. Clear the clutter, clear the mind!
Last week I mentioned an example of a common issue in your typical office: paperwork build up. The solution is of course, to periodically purge those files. Here I’ll break down the 5S philosophy of Kaizen to show that this could be the very first step to “constant improvement” for your team.
Sorting: Do a sweep. Remove all things unnecessary. Do you seriously need 15 different pens and 3 tape dispensers?! Keep only things that are essential. This doesn’t mean get rid of any trace of yourself and personal belongings. Keep those pictures of your kids and your page-a-day Dilbert calendar, but just keep it simple. Many times we have to share a space with others and what is normal to you may be VERY distracting to others!
Straightening: Arrange everything you use for your job in a way that flows. This will take some planning. For example, if you tend to staple and file a lot, keep your stapler and filing cabinet within arms reach. We are more likely to get things done when the process is simple!
Shine: This one is a basic principle we learned as kids. Clean up after yourself! When the day is done, make things tidy and ready for the next day (or user).
Standardize: Make it uniform. Define procedures clearly, and mark where things belong (if applicable). Have a place for everything. This is where you make the process a priority. It must be integrated as part of the workplace culture in order to stick. Add it to a schedule, keep team members accountable. Make it fun. My daughter gets awards from the Clean Desk Fairy at school. I’m sure she’ll make a visit to your office too! If that’s not your style, a simple group wide e-mail of recognition would do the trick.
Sustain: In this step you search for ways to promote your new systems, making direct connections between these procedures and the bottom line. Continually review procedures and ask for feedback from everyone. This step will ensure that processes remain relevant and efficient. It also helps employees feel more motivated to keep up with new procedures if they feel they are part of the solution.
Do you use the 5S of Kaizen for your team? What do you do to ensure standardization and sustainability? We’d love to hear from you, please comment below!
What happens when you find yourself, and your employees in a work rut? Don’t worry, it’s pretty common. That’s why TeamBonding is here! When you don’t have anything new, inspiring, or challenging happening in the workplace, you may find you and your employees in a work rut. Let’s talk about these 4 tips for getting out of a rut at work!
Virtual Reality Now Available As A High Tech, High Touch Team Building Event Let’s travel in time back to the ’90s when Virtual Reality now known as VR concept was just a thought? There were some prototypes, but unfortunately, they were far from becoming a reality. The only VR devices that were on the market by that time were heavy, huge machines that weren’t portable at all.
I can get inspiration from anywhere but I never thought it would be from my neighborhood fast food place. Truth is, it’s not just my neighborhood restaurant, McDonald’s is one of the most successful worldwide brands and they just introduced a similar strategy to my company. Maybe they were inspired by us?
At TeamBonding we love having the chance to help our clients give back and helping their communities. It’s even better when we can help companies focus on their corporate social responsibilities and actually have an impact instead of creating vague initiatives. Part of the fun for us is coming up with new ideas and creating new programs to continue giving back. We have a variety of programs from our Charity Bike Build and Team Teddy Rescue Bear programs, Operation Military Care to provide care packages to our troops, all the way to Paws for a Cause where you make dog beds, pull toys, or cat scratchers for animals in shelters – among so many other charitable program options!
Mention team building and you’ll see a lot of eye rolls. Mention that you’ve planned a team building event and the room will fill with groans. To a lot of people, team building feels like a corporate buzzword synonymous with forced participation, uncomfortable interaction and just a means to an end. Some think of it as purely a waste of time, taking them away from work they could be doing.
Enter your email and we’ll add you to our newsletter of helpful tips, tricks, and techniques.