In a follow up to last week’s post on Kaizen for team building, this week we’ll delve a little deeper into the philosophy.
This week’s tip for team success is to keep the workplace spick and span. Clear the clutter, clear the mind!
Last week I mentioned an example of a common issue in your typical office: paperwork build up. The solution is of course, to periodically purge those files. Here I’ll break down the 5S philosophy of Kaizen to show that this could be the very first step to “constant improvement” for your team.
Sorting: Do a sweep. Remove all things unnecessary. Do you seriously need 15 different pens and 3 tape dispensers?! Keep only things that are essential. This doesn’t mean get rid of any trace of yourself and personal belongings. Keep those pictures of your kids and your page-a-day Dilbert calendar, but just keep it simple. Many times we have to share a space with others and what is normal to you may be VERY distracting to others!
Straightening: Arrange everything you use for your job in a way that flows. This will take some planning. For example, if you tend to staple and file a lot, keep your stapler and filing cabinet within arms reach. We are more likely to get things done when the process is simple!
Shine: This one is a basic principle we learned as kids. Clean up after yourself! When the day is done, make things tidy and ready for the next day (or user).
Standardize: Make it uniform. Define procedures clearly, and mark where things belong (if applicable). Have a place for everything. This is where you make the process a priority. It must be integrated as part of the workplace culture in order to stick. Add it to a schedule, keep team members accountable. Make it fun. My daughter gets awards from the Clean Desk Fairy at school. I’m sure she’ll make a visit to your office too! If that’s not your style, a simple group wide e-mail of recognition would do the trick.
Sustain: In this step you search for ways to promote your new systems, making direct connections between these procedures and the bottom line. Continually review procedures and ask for feedback from everyone. This step will ensure that processes remain relevant and efficient. It also helps employees feel more motivated to keep up with new procedures if they feel they are part of the solution.
Do you use the 5S of Kaizen for your team? What do you do to ensure standardization and sustainability? We’d love to hear from you, please comment below!
At TeamBonding we love having the chance to help our clients give back and helping their communities. It’s even better when we can help companies focus on their corporate social responsibilities and actually have an impact instead of creating vague initiatives. Part of the fun for us is coming up with new ideas and creating new programs to continue giving back. We have a variety of programs from our Charity Bike Build and Team Teddy Rescue Bear programs, Operation Military Care to provide care packages to our troops, all the way to Paws for a Cause where you make dog beds, pull toys, or cat scratchers for animals in shelters – among so many other charitable program options!
Mention team building and you’ll see a lot of eye rolls. Mention that you’ve planned a team building event and the room will fill with groans. To a lot of people, team building feels like a corporate buzzword synonymous with forced participation, uncomfortable interaction and just a means to an end. Some think of it as purely a waste of time, taking them away from work they could be doing.
We have an exciting year of trade shows lined up! From ice sculpting demonstrations to battling with bows & arrows, our team is ready to bring the fun to these events across the country. Will you be in attendance at any of these shows?! If so, be sure to swing by our booth and say hello!
When it’s summer time, head outside to enjoy the rays and blue skies. DYI (Do it yourself) outdoor team building is a great way to learn new activities while surrounded by fun company and building strong bonds.
Communication affects teamwork in positive and negative ways. The quantity and quality of communication within a team and from leadership affects teamwork. The more collaboration your projects require the more assertive and intentional your communication should be. Every member of the team needs to take the initiative to communicate. When a team is not actively communicating, their work is at stake. It’s important for everyone to learn how to communicate effectively in order to work effectively. (more…)
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